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You are here: Home Contracts Department: Contracts Department Roles



Contracts Department:

Contract department in a staffing firm deals and manages several contracts/agreements signed with Clients, Vendors, Candidates and Third Parties.

Here we are explaining about the important documents that are signed by client, staffing firm, vendor and candidate after the candidate is selected by the client.

Example:

  • Client Name: ABC Inc; Staffing Firm: JKL Inc; Vendor: XYZ Inc.
  • ABC Inc. SENDS "Oracle DBA" requirement to JKL Inc.
  • JKL Inc. finds difficulty in sourcing the resume and forwards the requirement to XYZ Inc.
  • XYZ Inc. submits Candidate's resume to JKL Inc.
  • JKL Inc. submits resume to ABC Inc.
  • ABC Inc. interviews the candidate and candidate is selected by ABC Inc.

Note: MSA refers to Master Service Agreement and SOW refers to Statement of Work Agreement.


On Corp to Corp



ABC Inc. & JKL Inc.

  • ABC Inc. sends its MSA & SOW to JKL Inc.
  • JKL Inc. signs the documents.
  • After signing it, JKL Inc. sends MSA & SOW to ABC Inc.
  • ABC Inc. countersigns MSA and SOW.
  • ABC Inc. retains the original MSA & SOW and sends a copy of it to JKL Inc.

JKL Inc. & XYZ Inc.

  • JKL Inc. sends MSA & SOW to XYZ Inc.
  • XYZ Inc. signs the documents.
  • After signing it, XZY Inc. sends MSA & SOW to JKL Inc.
  • JKL Inc. countersigns MSA and SOW.
  • JKL retains the original MSA & SOW and sends a copy of it to XYZ Inc.

Before the candidate joins ABC Inc, ABC Inc sends Back Ground Verification Request Agreement, Drug Testing Agreement, Confidentiality Agreement and other documents to the selected candidate. Candidate signs those documents and sends it to ABC Inc.

ABC Inc requests the candidate to take the drug test and Candidate takes the drug test in some lab or in hospital. Lab or hospital sends the report to ABC Inc.

Based on the information filled in Back Ground Check Verification Form, ABC Inc. asks the back ground check agencies to verify the information.

If BACK GROUND CHECK VERIFICATION and DRUG TEST are negative, then the candidate is not hired by ABC. Else Candidate joins with ABC Inc. and starts working.


On Full Time Hiring



If candidate has submitted the resume to ABC Inc. directly, ABC Inc. interviews the candidate and if the candidate is strong, then ABC informs the candidate that candidate is selected.

ABC Inc. sends employment letter agreement or offer letter agreement, benefits package to the candidate. Candidate signs the document and sends it to ABC Inc.

Before the candidate joins ABC Inc., ABC Inc. sends Back Ground Verification Request Agreement, Drug Testing Agreement, Confidentiality Agreement and other documents to the selected candidate. Candidate signs those documents and sends it to ABC Inc.

ABC Inc. requests the candidate to take the drug test and Candidate takes the drug test in some lab or in hospital. Lab or hospital sends the report to ABC Inc.

Based on the information filled in Back Ground Check Verification Form, ABC Inc. asks the back ground check agencies to verify the information.

If BACK GROUND CHECK VERIFICATION and DRUG TEST are negative, then the candidate is not hired by ABC. Else Candidate joins with ABC Inc. and starts working.

Note: Above mentioned scenario is applicable for US Citizens, Green Card Holders, EAD etc. For H1 process or TN permit, other documents are also signed by candidate and we will explain it in the next section.



Important Documents/Agreements:

  • MSA: Master Service Agreement
  • SOW: Statement of Work Agreement
  • BGC: Back Ground Verification Request Agreement
  • Drug Testing Agreement
  • Confidentiality Agreement
  • Employment Agreement
  • Direct Deposit Form
  • Employee withholding for State
  • I-9 Form
  • W-4 Form



  Contracts Department     Recruitment and Staffing Contracts 





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